You can enroll students in an administration by creating either a class-based or eligibility-based administration. Creating these administrations differ in several ways, including in enrollment criteria and testing experience.

Both methods for creating an administration require that the test-taker exists as a user in ADAM with a student role.

The exception is when Allow Late Add is enabled. This allows a proctor to add a test-taker on the fly into the proctor group, which adds the student to ADAM and rosters them into the administration at the same time. This assumes that student ID is not already assigned to a user in ADAM. 

A class-based administration requires that students must be in a class to be enrolled. There are two criteria options you can use to enroll students into a class-based administration: Classes and District/Grade.

When you set the criteria, you are choosing class criteria, not student criteria. For example, if the student criteria are set to collect all 5th graders, and a student is in two 5th grade classes, the enrollment load will fail because ADAM would try to add the student into the administration two times: once for each 5th grade class they are in.

The student cards for class:based administrations include the administration name, the student's login credentials, and the test code for getting into this specific proctor group.

For step-by-step instructions, see Schedule a Test Administration.

Once you define the criteria on the administration, it cannot be changed. You cannot add new eligible classes or courses, nor can you modify the edible grade on the administration. 

  • If you specify a list of eligible classes or specify an eligible class grade, you can make students eligible for the administration by moving them in and out of those classes or classes set with that grade value.
  • If you specify a list of eligible courses, you can make students eligible for the administration by creating new classes linked to the eligible courses and move students in and out of those classes.
Classes

When this option is chosen, the criteria for finding eligible classes are based on:

  • School: Find all classes associated with a school. Classes are required to be associated with a school.
  • Course: Find all classes associated with one or more courses. Classes are required to be associated with a course.
  • Academic Session: Find all classes associated with the selected school and an academic session. Classes are required to be associated with an academic session.
  • Classes: Find all classes associated with the selected school, academic session and one or more classes.

District/Grade

When this option is chosen, the criteria for finding eligible classes are based on:
  • Grade: Find all classes associated with a grade. Classes are not required to have a grade.
  • Course: Find all classes associated with one or more courses. Classes are required to be associated with a course.
  • Districts: Find all classes associated with the selected grade and one or more districts. Classes are required to be associated with a school and a school is required to be associated with a district.

After Creating a Class-Based Administration

  • Students in a class meeting the selected criteria are enrolled in the administration.
  • A proctor group is created for each eligible class and student sessions are added to those proctor groups. Students can move in and out of the administration based on enrollment in an eligible class. Movement is allowed until the student starts the test session.

Eligibility-based administrations allow rostering of students that are not enrolled in a class. When you set the criteria, you are choosing student criteria.

After creating an eligibility-based administration, proctors can simply sign in to create their proctor group on the fly and give students their test code on the day of testing. School admins can also pre-create proctor groups before testing if they wish to.

  • If you pre-create proctor groups, the test cards will contain the students' login credentials and the test code.
  • If you don't pre-create proctor groups, test cards will contain student login credentials but not the test code. Students will receive the test code from the proctor.

For step-by-step instructions, see Create an Eligibility-Based Administration and Proctor an Eligibility-Based Administration.

Eligibility Criteria

When this option is chosen, the criteria for finding the eligible student are based on:

  • Grade: Find all students associated with a grade.
  • Course: Find all students associated with a course. 
  • Organizations: Find all students associated with the selected grade and one or more organizations. The organization can be at any organization level (based on your authority). Students are required to be associated with a school, schools with a district, districts with a state, and state with national.

After creating an administration...

  • A single proctor group is created for this administration, named "unassigned." Student sessions are not associated to a proctor/class-specific proctor group in advance of the student logging in to take this administration.
  • Proctors are provided with the "unassigned" test code and proctor password. When the proctor logs into the Proctor Dashboard, they are prompted to create a proctor group.
  • An email is sent to the proctor a student test code and proctor password. The student test code also appears on the Proctor Dashboard. The proctor gives the student test code to the students to sign in.

If the administration requires Proctor Approval, the proctor will be notified through the Proctor Dashboard that a student is trying to sign in to the test. The proctor needs to approve this action.