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This information is a part of Reference.


This page provides high-level descriptions of the data files that can be imported and exported.

  • Depending on your program, data files and fields may vary.
  • When you have imported a file, the subsequent imports override existing data or create new records.
  • When you select the Ignore Error Threshold check box, file processing will continue. If this check box is not selected, the file processing will stop after 500 errors records have been processed.
  • When you import a file, you can notify other users by using the Additional e-mails option. 
File NameDescriptionFile TypeOptions for Import FilesOptions for Export Files
Enrollment Transfer Import / ExportFile contains enrollment transfer lists: student details and names of the organizations where a student is being transferred to and from. 
  • Ignore Error Threshold
  • Additional e-mails
 

Organization Import / Export

This file contains your organization-specific information, These updates should be made outside of a test administration.

 

Fixed / CSV
  • Ignore Error Threshold
  • Additional e-mails
 
Organization Participation Import / Export

File contains your organization-specific information including test administration participation and enrollment counts.

 

Fixed / CSV
  • Ignore Error Threshold
  •  Additional e-mails

Enrollment counts refers to the number of students who will take the test. You can view the enrollment counts used for initial orders (based on the student registration) by locking the enrollment count numbers.

To export data, you can select from the following options:

  • Lock Enrollment Counts
  • Unlock Enrollment Counts
Personal Needs Profile (PNP) Import / Export

File may include accommodations for both paper and online testing. However, only the online testing attributes are passed to TestNav.

Some accommodations determine the forms assigned to the student.

 
  • Ignore Error Threshold
  • Additional e-mails

Based on the selected test criteria, you can select how you want to export data. You export by students with test assignments or by students currently testing. Additionally you can select tests that should not be scored.

To export data, you can select from the following options:

  • Test Status Filters: Assign, Testing
  • Include tests with Do Not Score / Void Test Score Code

PreID

Import/Export

File contains PreID barcodes for students. 
  • Ignore Error Threshold
  • Additional e-mails

To export data, you can select from the following options:

  • Export Begin Date

Registration Reporting Groups

Import/Export

File contains student registration details for reporting groups.

 
  • Ignore Error Threshold
  • Additional e-mails

 

Student Test Reporting Groups

Import/Export

File contains student test reporting groups information.

 
  • Ignore Error Threshold
  • Additional e-mails
 To export data, you can select from the following options:
  • Include Attempts
  • Include Test Assignments
  • Include Tests in Progress
Student Import / Export

File contains student information. Updates should be made outside of a test administration.

If your program uses permanent and temporary student categories:

  • Use this import to create permanent student records.
  • Student exports are not often used. Permanent and temporary students cannot be differentiated on the export file.
 
  • Ignore Error Threshold
  • Additional e-mails
 

Student Delete

Import

File contains a list of student records which need to be deleted from the system.

A student record cannot be deleted if there is any test In Progress or Completed status.

Fixed / CSV
  • Ignore Error Threshold
  • Additional e-mails
 
Student Registration Delete

File includes student registration and test data. It may also include student primary demographic data, if student data does not have to be managed separately from the registration and student test data.

Data will not be deleted if there are existing completed student tests.

 

 
  • Ignore Error Threshold
  • Additional e-mails
  • Delete all data: All data for listed students will be deleted, including all student tests.

 

Student Registration Import / Export

File contains student registration and test data. It may also include student primary demographic data, if student data does not have to be managed separately from the registration and student test data.

Fixed / CSV (only for export)
  • Ignore Error Threshold
  • Additional e-mails
  • Don't auto-create Test Session for online testing: Select this option, to avoid auto-creation of a test session with this file import.
  • Don't modify student tests: When this option is selected, student tests will not be updated from the file import. Only student and student registration data is updated.

You can export data based on students with test assignments or by students who are currently testing.

Test Status Filters: Assign, Testing, Attempts

Student Test Update

Import / Export

Make mass post-test updates for completed student tests.

Fixed / CSV
  • Ignore Error Threshold
  • Additional e-mails


You can export data based on student test participation criteria, such as:

  • Number of test attempts
  • Whether a test is assigned to a student
  • Whether the test is in progress

To export data, you can select from the following options:

  • Include Attempts
  • Include Test Assignments
  • Include Test In Progress

 

User

Import / Export

 

File includes user information, authorized organizations, role assignments and account active dates.  
  • Ignore Error Threshold
  • Additional e-mails


 

User Reporting Groups

Import / Export

 

File contains information of reporting group users. 
  • Ignore Error Threshold
  • Additional e-mails
 

Related Information

To learn about data fields, see Data Field Descriptions.


 

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