Data File Descriptions

Data files and fields vary by program.

This page provides high-level descriptions of data files that you can import and export. When you import a file:

You override existing data or create new records.
You can use Additional emails option to notify other users of the import.

File Name	File contains...	File Type	Options for Import Files	Options for Export Files
Enrollment Transfer Import/Export	Enrollment transfer lists that include student details and names of the organizations to which a student is being transferred to and from. Download an Enrollment Transfer File Layout.csv.	Fixed/CSV	Ignore Error Threshold Additional emails
Empty Session Export Empty Session Delete Import	Use Empty Session Export to download a file of sessions without student tests. You can then review the file and update accordingly, and then import with Empty Session Delete Import to clean up the data without needing to manually delete within the UI. Fields required for the Import are the Organization Code, Session Name and Test Name.	Fixed/CSV	Ignore Error Threshold Additional emails
Form Sampling Import/Export	Use this file to define "Form Sampling" plans. Sampling plans can be used to make sure that items on a specific form are seen by, and responses are collected from, students from various organizational entities	Fixed/CSV	Ignore Error Threshold Additional emails
Organization Import/Export	Organization-specific information. You should not update this information during a test administration.	Fixed/CSV	Ignore Error Threshold Additional emails
Organization Participation Import/Export	Organization-specific information, including test administration participation and enrollment counts.	Fixed/CSV	Ignore Error Threshold Additional emails	Enrollment counts refer to the number of students who will take the test. You can view the enrollment counts used for initial orders (based on the student registration) by locking the enrollment count numbers. To export data, you can select from the following options: Lock Enrollment Counts Unlock Enrollment Counts
Personal Needs Profile (PNP) Import/Export	Accommodations for both paper and online testing. However, only the online testing attributes are passed to TestNav. Some accommodations determine the forms assigned to the student.		Ignore Error Threshold Additional emails	Based on the selected test criteria, you can select how you want to export data. You export by students with test assignments or by students currently testing. Additionally, you can select tests that should not be scored. To export data, you can select from the following options: Test Status Filters: Assign, Testing Include tests with Do Not Score / Void Test Score Code
PreID Import/Export	PreID barcodes for students.		Ignore Error Threshold Additional emails	To export data, select Export Begin Date.
Registration Reporting Groups Import/Export	Student registration details for reporting groups.		Ignore Error Threshold Additional emails
Session Create/Move Export Session Create/Move Import	Session Create/Move allows the creation of sessions, adding students to sessions, and moving students from session to session.	Fixed/CSV		Export - Include: All student tests (standalone standard, non-strict battery unit, and parent strict battery tests) for the context organization Export - Exclude: Student tests with a test status of: Active, Completed or Marked Complete. Student tests with a session status of stopped. Student tests with a Delivery Format of Paper
Student Test Reporting Groups Import/Export	Student test reporting groups information.		Ignore Error Threshold Additional emails	To export data, you can select from the following options: Include Attempts Include Test Assignments Include Tests in Progress
Student Import/Export	Student information. You should not update this information during a test administration. If your program uses permanent and temporary student categories: Use this import to create permanent student records. Users do not commonly use student exports because the export file does not differentiate permanent and temporary students.		Ignore Error Threshold Additional emails
Student Delete Import	A list of student records that you must delete from the system. You cannot delete a student record if the student test has an In Progress or Completed status.	Fixed/CSV	Ignore Error Threshold Additional emails
Student Registration Delete	Student registration and test data. It may also include student primary demographic data, if student data does not have to be managed separately from the registration and student test data. The system cannot delete data from existing completed student tests.		Ignore Error Threshold Additional emails Delete all data: All data for listed students will be deleted, including all student tests.
Student Registration Import/Export	Student registration and test data. It may also include student primary demographic data, if student data is not managed separately from the registration and student test data.	Fixed/CSV (only for export)	Ignore Error Threshold Additional emails Don't auto-create Test Session for online testing: Select this option to avoid auto-creation of a test session with this file import. Don't modify student tests: When this option is selected, student tests will not be updated from the file import. Only student and student registration data is updated.	You can export data based on students with test assignments or by students who are currently testing. Test Status Filters: Assign, Testing, Attempts
Student Test Update Import/Export	Mass post-test updates for completed student tests.	Fixed/CSV	Ignore Error Threshold Additional emails	You can export data based on student test participation criteria, such as: Number of test attempts Whether a test is assigned to a student Whether the test is in progress To export data, you can select from the following options: Include Attempts Include Test Assignments Include Test In Progress
User Import/Export	User information, authorized organizations, role assignments, and account active dates.		Ignore Error Threshold Additional emails	To include deleted users in a user file export, select Include Deleted Users.
User Reporting Groups Import/Export	Information of reporting group users.		Ignore Error Threshold Additional emails