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This information is a part of System Basics.

Some features are only available to some user accounts. Each user account has a user role(s) and permissions associated with it. These permissions control the data the user can view and actions the user can perform. If you do not see a specific feature, your account is not configured to access it. See Manage Users for more information.

Your testing program will provide information identifying user roles and what each is permitted to do and see.

To perform tasks in the system, you may need to find a specific record or a larger set of information. For example, you can use the system search functionality to find a student record, a single test session, a list of all test sessions within a test administration, or all students currently registered for a test.

Search is not case sensitive.

Quick Search

In the Search box, enter details and click Search.

For specific results, use an advanced search. A quick search may list limited results.

Show All Results

When you are looking for a complete list of records (as compared to searching for a specific record), use the Show all results option. 

To show all results, click the down arrow next to Search and select Show all results.

 Click here to view a screenshot...


Advanced Search

Advanced Search helps you narrow your search results by using filters or a wildcard.

Use Filters

Available filters vary based on where you are in the system and how your site is set up. For example, the filters available while viewing a list of students are different from the filters available while viewing a list of organizations. 

Filters help you to refine your search when you are looking for specific records, as compared to a general search. Based on the available filters, enter details, and then press the Enter key on your computer.

Use secondary filters to add more details when searching for specific records. Click Toggle secondary filters (when available), enter details, and then press the Enter key on your computer.

 Click here to view a screenshot...


Use Wildcards

A wildcard is a special symbol that tells the application to refine the search in a specific way.

You can use a wildcard to get results that share a common word or phrase. Using a wildcard can help when you want a list of similar records or when you are unsure of an exact record name.

Use  % (percent sign) as a wildcard character for searching records. The result of a wildcard search is to return all responses that match. For example,

  • To search for username John Smith: type Smith, percent, and then John, as in: Smith%John

  • To search for all users whose first name is John: type John and then percent, as in: John%

Related Information

For more information about the system, see Understand the System Layout.

Manage Columns

Most data entries in the system include lots of additional information. For example, an organization will include not only the name and type of the organization, but phone numbers and addresses and more.

To select which information is displayed to you on the page:

  1. Click Manage Columns.
  2. Select the columns you want to display.
  3. Click Apply. To change the number of results displayed on a page, select number of records to be displayed. The changes applied persist only while you are logged in. Once you log out of the system displayed columns will revert to the default settings.

     Click here to view a screenshot...