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This information is a part of Manage Users.


A user is a person who is authorized to use PearsonAccess next. The following table lists the user account data fields:

Field Name
Field Description

Field Length

(Number of characters)

Username

A username is required to log into the system.

While creating a user account, the email address you provide auto-populates as a username for system login. You can keep the user's email address as the username or change it; however, if you choose to change the username, you must do so before you click Create. 

To create and edit user accounts, see Create and Edit User Accounts.

Minimum: 8

Maximum: 100

Password

A password is required (in addition to the username) to log into the system.

When a user account is created, the user is sent an email with username and other details. The user is then required to set a password to access the system, as described in Log In for the First Time.

Minimum: 8

Maximum: 32

First Name

The user's first name.

Minimum: 8

Maximum: 100

Last NameThe user's last name.

Minimum: 8

Maximum: 100

EmailThe user's email address. 
OrganizationsA user account is associated with an organization. When creating a user account, select an organization from the drop-down. 
Roles and Permissions

A user role determines user's access to the system data and functions.

User roles vary from program to program. Programs define their user roles and permissions associated with each role.

When creating or editing users, you can select their user roles.

 
Active Begin DateThe date from which the user's account is permitted to log in to the system. 
Active End DateThe date from which the user's account does not have permission to access the system. 
Confidentiality Agreement DateThe date that the user signs the system agreement. 
Delete Date

The date that the user account is deleted.

A system administrator can delete a user account, or the system automatically deletes a user account after a default inactivity period of 390 days.

 
Account EnabledThe user account has permission to access the system. You can enable a user account as described in Disable and Enable User Accounts. 
Account Disabled

The user account does not have the permission to access the system. An account is disabled when the account holder's access to the system is temporarily restricted, as described in Disable and Enable User Accounts.

The system automatically disables a user account after a default inactivity period of 240 days.

 
 Disable Date

An account is disabled when the account holder's access to the system is temporarily restricted.

The date that an account's access to the system is restricted.

 
Disable ReasonReason specified for an account's restriction to access the system. 

Related Information

 Click here to see password requirements...
  • A password must have the following types of characters:
    • Numbers
    • Uppercase Letters
    • Lowercase Letters
    • Special Characters
  • When resetting password, you may not reuse any of the previous five passwords.
  • By default passwords expire after 180 days, and must be reset.

 

 

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