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system data can vary by name and/or type.
The high-level descriptions in the tables below detail general data fields and categories you can encounter in the system.
See your
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program leadership for
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program-specific data files and fields, including:
- Data file layouts and format
- Expected file contents
- Field names
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- Field descriptions
- Valid field values
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The information
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below applies to both live data seen when you log in to the system
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, as well as to file data.
Organization Data
An organization is an entity in a customer's organizational hierarchy. Organization data generally includes, but is not limited to
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, the information below.
Names may vary.
Name | Description |
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Name |
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Name of the organization |
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Type |
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Type of the organization, such as |
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district, |
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public school, or |
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private school |
School Type |
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Type |
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of school, such as elementary, middle, or high school |
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(shown when you select School as Type) |
Contact Name |
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Person designated as the point-of-contact (POC) between the organization and Pearson for testing activities and materials shipments. The contact details for mailing and shipping may |
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or may not match the POC. |
Contact Address |
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POC address. May include phone, fax, email, |
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etc. |
Mailing Contact Name |
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Person designated as |
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POC for all mail to and from Pearson. | |
Mailing Contact Address | Address |
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designated for mail from Pearson |
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. May include phone, fax, email, |
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etc. |
Shipping Contact Name |
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Person designated as |
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POC for all shipments to a physical location. | |
Shipping Contact Address | Address |
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designated for material shipments. May include phone, fax, email, |
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etc. |
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that is authorized to use
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PearsonAccess next
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. User data generally includes, but is not limited to
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, the information below.
Names may vary.
Name | Description |
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Username | For logging in to the system and tracking user activity. |
Name | The user's actual name. |
The user's email address. | |
Organizations | Any and all organizations that the user's account is authorized to view data for or interact with for testing procedures. |
Roles and Permissions | Designated responsibilities in the system and designated data and system functions the user's account has the ability to access and use. |
Active Dates | The window of time during which the user's account is permitted to log in to the system. |
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For more information, see Manage Users.
Student Data
Students are the test-takers within an organization. Student data refers to student demographic data and test-related information.
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Student data generally includes, but is not limited to
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, the information below.
Names may vary.
Name | Description |
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Name |
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Student's name. |
Date of Birth |
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Student's date of birth. | |
Student Code | A unique student code |
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that identifies the student in the system. | |
District Code | The unique district code |
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to which the student's information is connected. | |
School Code | The unique school code |
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to which the student's information is connected. |
Grade |
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Student's grade. |
Teacher Name |
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Teacher to whose class the student is assigned. |
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Some programs name this field Class Name or something similar. | |
The following demographic entries are common categories, but each program records different data. Also, some record data in a small number of fields and others use a different field for each demographic entry, such as "Ethnicity" vs "White, Black, Hispanic, Asian, etc..." | |
Name | Description |
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Gender |
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Student's gender. |
Ethnicity |
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Student's ethnicity. | |
Free/Reduced Lunch Status | Whether the student receives government lunch assistance. |
Migrant Status | Whether the student is a member of a family of migrant workers. |
Personal Needs Profile |
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(PNP) |
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List of accommodations attached to a student record |
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. Indicates any special requirements |
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that the student needs to |
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test. |
Special Programs |
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List of programs that the student is involved in, such as Gifted, English Language Learner, etc. |
Test Code |
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Student's test assignment. Additional fields also may indicate test session assignments, test form assignments, etc. |
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For more information, see Manage Students.
Related Information
- To learn about data files, see Data File Descriptions.
- To learn about user account data fields, see User Account Data Fields.