You can create class-based and eligibility-based administrations within ADAM.

What's the Difference?

A class-based administration requires that students must be in a class to be enrolled. There are two criteria options you can use to enroll students into a class-based administration: Classes and District/Grade.

When you set the criteria, you are choosing class criteria, not student criteria. For example, if the student criteria are set to collect all 5th graders, and a student is in two 5th grade classes, the enrollment load will fail because ADAM would try to add the student into the administration two times: once for each 5th grade class they are in.

The student cards for class:based administrations include the administration name, the student's login credentials, and the test code for getting into this specific proctor group.

See step-by-step instructions.

Once you define the criteria on the administration, it cannot be changed. You cannot add new eligible classes or courses, nor can you modify the edible grade on the administration. 

  • If you specify a list of eligible classes or specify an eligible class grade, you can make students eligible for the administration by moving them in and out of those classes or classes set with that grade value.
  • If you specify a list of eligible courses, you can make students eligible for the administration by creating new classes linked to the eligible courses and move students in and out of those classes.

After Creating a Class-Based Administration

  • Students in a class meeting the selected criteria are enrolled in the administration.
  • A proctor group is created for each eligible class and student sessions are added to those proctor groups. Students can move in and out of the administration based on enrollment in an eligible class. Movement is allowed until the student starts the test session.

Eligibility-based administrations allow rostering of students that are not enrolled in a class. When you set the criteria, you are choosing student criteria.

After creating an eligibility-based administration, proctors can simply sign in to create their proctor group on the fly and give students their test code on the day of testing. School admins can also pre-create proctor groups before testing if they wish to.

  • If you pre-create proctor groups, the test cards will contain the students' login credentials and the test code.
  • If you don't pre-create proctor groups, test cards will contain student login credentials but not the test code. Students will receive the test code from the proctor.

See step-by-step instructions.

After Creating a Eligibility-Based Administration

  • A single proctor group is created for this administration, named "unassigned." Student sessions are not associated to a proctor/class-specific proctor group in advance of the student logging in to take this administration.
  • Proctors are provided with the "unassigned" test code and proctor password. When the proctor logs into the Proctor Dashboard, they are prompted to create a proctor group.
  • An email is sent to the proctor a student test code and proctor password. The student test code also appears on the Proctor Dashboard. The proctor gives the student test code to the students to sign in.

If the administration requires Proctor Approval, the proctor will be notified through the Proctor Dashboard that a student is trying to sign in to the test. The proctor needs to approve this action.

See Proctor an Eligibility-Based Administration for more information.

Step-by-Step 

Both methods for creating an administration require that the test-taker exists as a user in ADAM with a student role.

The exception is when Allow Late Add is enabled. This allows a proctor to add a test-taker on the fly into the proctor group, which adds the student to ADAM and rosters them into the administration at the same time. This assumes that student ID is not already assigned to a user in ADAM. 

  1. Select Test Management, then select Administrations.
  2. Select the Administer New button.

  3. Reference the expandable sections below to configure the new administration as needed. 

    Depending on the test chosen for the administration, you may not have access to all the configuration pages below.

    +
    Test Select...
    +
    Access...
    +
    Data/Accessibility...
    +
    Students...

  4. Verify the selected options, and then select Submit. The administration card appears on the Test Management > Administrations page. The image below shows cards for an eligibility-based and class-based administration.