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Accountability codes provide a way for designated users to tag students who should not test, or who were tested but should not appear in reporting. The available codes, what they do, and who can add them depends on your site implementation. In your district or state, accountability codes may be called Not Tested, Exception Irregularity codes, etc.

Depending on role permissions, users can apply codes individually from the administration card or bulk apply codes from Session Explorer. Some codes are available to designated user roles only.

See also: Administrations Page & Card.

View Accountability Codes by Session

In Session Explorer, you can filter on one or more assigned accountability codes.

To view a list of students by code:

  1. Navigate to Operations > Session Explorer.
  2. Filter on at least one required field.
  3. Optionally add one or more filters in the Accountability Codes menu.

Classic User Interface:

Session Explorer with accountability filters

Updated User Interface:

Session Explorer with accountability filters. 

Apply Codes from the Admin Card 

You can apply accountability codes from the administration card in ADAM one student at a time.

  1. Go to Test Management > Administrations. 
  2. Find the appropriate Admin card.
  3. Select View in the Students Action menu.
  4. Locate the student who needs a code, and then select Apply in the Code column. 
  5. In the pop-up menu, select a code.
  6. Select Apply. Repeat as needed for additional students and administrations.

Apply Codes to Multiple Sessions

The following method is available only if your role has permission to access Session Explorer.

  1. Go to Operations > Session Explorer.
  2. Apply the appropriate filters to find the sessions you want.
  3. Select checkboxes for the sessions needing the accountability code. There is a row for each session. Make sure you are selecting the student's correct session by looking at the test name.
  4. Select the Apply Accountability Codes from the more menu.
  5. Select the code to apply.
  6. Select Apply.

Classic User Interface:

Bulk Apply button highlighted on Modify Accountability Code screen

Updated User Interface:

Apply button highlighted on the Apply Accountability Code popup.

Apply Codes from the Proctor Dashboard

Depending on settings, logged in proctors can add selected codes from the Proctor Dashboard. 

Classic User Interface:

Apply Accountability Code button highlighted under list of Actions

Updated User Interface:

Apply Accountability Code button highlighted under list of Actions.

Administrator Only Codes

The ability to limit accountability codes may be implemented on your site. Some customers only allow a state-level administrator to apply a VOID accountability code, for example. Ask your test coordinator or site administrator if you are unsure who has the ability to assign additional codes, if applicable.

Note for site administrators:  Codes that should be available to designated user roles only must have 'Admin Code' selected in System > Client Settings > Delivery Preferences. 


Tiny Link: https://support.assessment.pearson.com/x/04CNC

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