Everything revolves around data, such as information about organizations, users, and students. Data can be entered into the system directly and read from the screen. However, for large amounts of data, it is often easier to enter or retrieve it by uploading or downloading a file.
From Setup > Import / Export Data, perform the tasks on this page.
After you import a file, you will see it listed on the page. The Status column displays the file import status. Most importantly:
- Complete, which means that the file was uploaded successfully, or
- Complete with issues, which means that the file was uploaded, but that there were problems with some of its contents. Select a file with issues and then select View File Details to view a description of any issues found so you can fix them before importing again.
View File Details
Select a file and then select View File Details.
Before you can download data from the system, a file containing that data must be created. Select Import / Export Data and select an export type from the list. Click Process to begin creating the file. When the file is created, it will be included in the list of files.
To download the file containing the exported data, select the file from the list. Then select View File Details, and select Download File.
Your program works together with Pearson to clearly define and configure the data file contents and layouts. Users who import files containing information for your organization are supplied with instructions for how to create those files for your organization and populate them with correct data.
These are the types of data files that can be imported and exported:
Description of file contents
|Online Test Attempts||These contain data from the online test document that is produced after testing.|
These contain data about the organizations themselves.
These contain data about both the organizations and their participation, along with current enrollment counts.
It is considered a best practice to use this file only for managing participation data and using the Organizations File for managing organization data, even though both can be done using this file.
|Organization Participation Preloads|
These list organizations and whether they are participating in specific test administrations. These are created based on previous administration data.
The contents are similar to the Organization Participation file.
These contain barcode information.
This information is used to match the student to a test (paper or online) and test results while allowing the test to be scored without a name attached.
These contain student data.
These contain data about students and include their test administration registration, which can be used to determine enrollment counts. If you upload multiple files and the tests identified in the new file have already been completed, new test assignments will be created instead of the existing data being updated.
These contain the data from the paper test document that is produced after testing. The data from this file is matched to data in the system to match the student to a test (paper or online) and test results while allowing the test to be scored without a name attached. These files can only be imported.
These contain data about users, the organization(s) each is assigned to, role assignments, and dates during which the account will be active.
|Personal Needs Profile||The personal needs profile (PNP) is a list of accommodations attached to a student record denoting any special requirements to enable the student to take a test.|
For more information, see Data Files and Fields.
If you import multiple versions of the same type of file, then the newer file will override existing data. For example, if you import a User Import file and then import a second one later, then the data in the system will contain any changed or new data in the second file in addition to data that was in the first file but not the second file.
Importing files into the system is one of two ways to enter data into the system.
- You can import a file, which is commonly done for additions or changes that involve multiple records.
- You can enter or edit records through the user interface, which is commonly done for additions or changes that involve one or few records. See these pages if you wish to enter data through the user interface: Manage Organizations, Manage Users, Manage Students.