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If you have more than a few users to add of the same user role type, bulk upload rather than create the accounts individually. Before adding new users, confirm they are not already coming in via a data sync from your SIS, if applicable. Each user can only be assigned to one user role, so if a user serves a dual role, assign the higher one. Do not add students using this method.

To bulk upload users for the same user role:

  1. Sign in to LaunchPad.
  2. In order to fill out the user template, you'll need a list of the organization IDs. Under Roster Data in the left navigation column, click Orgs.
  3. Sort the Name column.
  4. In the Actions menu (top right), select Export All Data.


  5. Next to your name in the top right, click the Downloads icon.


  6. Locate the export and click its download button. Keep this document handy for filling out the user template.


  7. Now that you have the Org IDs downloaded, click Data Import.


  8. Click the Single File Upload tab.
  9. Click Upload File.
  10. For File Type, select Non-Student Users.
  11. Select a user role. Only one role can be added at a time.
  12. Review the instructions in the File Upload window.
  13. Click the Users Template CSV link to download the user template. This is the file you will fill in with new users and then upload from this same window.
  14. Open the downloaded template.
  15. Fill in the data as described in Template Field Definitions below.
  16. Once the template is filled in, save in .CSV format.
  17. Return to the File Upload window where you downloaded the template.
  18. In step 3 in the File Upload window, select Choose File and upload the completed template. 

    After the file is selected, a pre-scan is automatically performed on the file to validate the file layout. If the file format does not align with the expected layout, the user is alerted and the file cannot be imported.  If the file format aligns with the expected layout, the user is notified of the number of records the file contains.

  19. Click Upload File. 
  20. Repeat for other user roles as needed.
  21. If you created teacher accounts, you will also need to link them to their classes; see also:  Course and Class Creation and Management.

Template Field Definitions

Use the comma separated values format (CSV) for all user file uploads. CSV files should contain field values separated by commas, with line breaks between rows. Double quotes around fields are optional.

A header row is required. Headers must match the header names in the specification exactly. The order of the columns does not matter. All column headers are required, but not all fields are required. For required fields, if a value is not present then the row will not be processed. Some fields are optional and may be left blank.

Since the files are uploaded to a specific role, separate CSV files should be prepared for each type of user: Teacher, Site/School Admin, District Admin.

Column

Column Header Name

Field Definition & Notes

Valid Values

A

sourcedId

Unique identifier for the org.

This is commonly populated with the user’s email address, staff ID, or staff username.

Any consecutive character combination is supported.

B

orgSourcedIds

All organizations to which the user should be associated.

A district user, if associated with the sourcedId for the district org, will inherit access to all schools within the district. They do not need to be granted per-school rights to each org.

Refer to the Org export you downloaded. You can copy and paste it from that document.

This field must contain one or multiple values that match the sourcedId of an existing org record.

C

username

The username for the user’s LaunchPad user account.

This is commonly populated with the user’s email address, staff ID, or staff username.

Any consecutive character combination is supported.

D

firstName

The full legal first name given to a person.


E

lastName

The full legal last name borne in common by members of a family.


F

identifier

Staff ID that will be used for display purposes.

This is commonly populated with the user’s email address, staff ID, or staff username.

Any consecutive character combination is supported, though this is generally a numeric value.

G

email

Email address for username setup.


H

status

Identifies the status of the student.

Set to Active for all current users. Set to ToBeDeleted for existing users who should be inactivated.

active

Tobedeleted

Tiny Link: https://support.assessment.pearson.com/x/GgE-CQ

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