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Enrollment counts are used primarily for ordering materials for paper testing, such as for test booklets or for special needs like large print and braille. 

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You can enter enrollments (counts of student registration data) to order materials, such as test booklets for paper tests

Enrollment counts refer to the number of students that will be taking the test. Enrollment counts for most organizations are calculated from student data and test assignments. The test assignments are used to determine the types and quantities of paper testing materials.

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titleThere are two methods of entering enrollment counts:
  • You can import either an organization participation file or a student file with enrollment counts, as described in Import

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  • / Export Data.
  • You can enter enrollment counts directly from within the system.

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Instructions
Instructions
 Step-by-Step

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(Click Image Addedto view image)

  1. From Setup, go to Organizations.Image Added
  2. Type an organization into the search field, and click Search.Image Added
  3. Click the checkbox next to an organization.Image Added
  4. Click Select Tasks, click Edit Enrollment Counts, and click Start.Image Added
  5. Click the + to expand the available materials.Image Added
  6. Click the arrows to adjust the amount of materials in each box.Image Added
  7. Click Save.

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titleReview and Update Enrollment Counts

You or authorized users can review and update enrollment counts until a specified closing date. On the closing date, an order for test materials is automatically submitted and materials are shipped to schools before the scheduled testing windows. (info) Consult your testing program to learn more about closing dates.

To enter enrollment counts directly in the application, follow these steps:

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From Setup > Organizations, search to find your organization(s) or click the down arrow next to the Search button to reveal and select the option to show all results and select the organization(s) you want.

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Open the task list and select Edit Enrollment Counts and click Start.

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If you selected more than one organization earlier, select the organizations one by one in the Organizations list and repeat this step for each.

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What’s Next?
What’s Next?

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Next Steps

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titleIf you are done editing enrollment counts...

If you are done editing enrollment counts and your organization has entered final figures, click the check

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box to select Enrollment Counts Entry Complete.Image Added

(info) This status is used mainly as a reminder to other users. Even if marked Completed, the counts can be changed until the customer-specified window for enrollment counts closes. Enrollment counts are not considered final until the closing day of that window.

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When expanded, the materials order will look similar to this. The actual list of materials available will differ based on your testing program.

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Related Information

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To view multiple organizations at the same time:
  1. From Setup, go to Organizations.
  2. Type into the search field the organizations' names and click Search, or select Show all results from the Search dropdown.Image Added
  3. Click the checkbox next to the organizations.Image Added
  4. Click the task Manage Completion Statuses, and click Start.Image Added
  5. Click the Enrollment Counts Entry Complete checkboxes next to the organizations.Image Added
  6. Click Save.Image Added

The only difference between Enrollment Counts Entry Complete and Manage Completion Statuses, is the latter lists multiple organizations on the same page

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. This makes it useful for

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districts and state level users to view the status of many organizations at the same time.

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