Enrollment counts are used primarily for ordering materials for paper testing, such as for test booklets or for special needs like large print and braille.
There are two methods of entering enrollment counts:
- You can import either an organization participation file or a student file with enrollment counts, as described in Import and Export Data.
- You can enter enrollment counts directly from within the system.
Enrollment counts can be reviewed and updated until a specified closing date. On the closing date, an order for test materials is automatically submitted and materials are shipped to schools before the scheduled testing windows. Consult your testing program to learn more about closing dates.
To enter enrollment counts directly in the application, follow these steps:
From Setup > Organizations, search to find your organization(s) or click the down arrow next to the Search button and select Show all results. Select the organization(s) you want.Click here to view a screenshot...
Open the task list and select Edit Enrollment Counts and click Start.Click here to view a screenshot...
If you selected more than one organization earlier, select the organizations one by one in the Organizations list and repeat this step for each.
Click the + to expand each type of material listed. Edit the materials list by clicking the up and down arrows for each box, as appropriate. Click Save. If you are done editing enrollment counts, check the box to select Enrollment Counts Entry Complete. This status is used mainly as a reminder to other users. Even if marked Completed, the counts can be changed until the customer-specified window for enrollment counts closes. Enrollment counts are not considered final until the closing day of that window.Click here to view screenshots...
When expanded, the materials order will look similar to this. The actual list of materials available will differ based on your testing program.
Marking Enrollment Counts Entry Complete indicates whether your organization has entered final figures and can be done here or under Setup > Organizations > Manage Completion Statuses, as described in Manage Participation in Test Administrations. The only difference between the two is that Manage Completion Statuses lists multiple organizations on the same page, making it useful for district and state level users to view the status of many organizations at the same time.